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| Accounts Payable Clerk / General Cashier Estancia La Jolla Hotel & Spa - La Jolla, CA |
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| Status: | Full-time | Type of Position: | Hourly Positions |
| Category: | Accounting & Finance | ||
| Position Description: |
| Who We Are: Destination Hotels & Resorts began in 1972 with the development and management of condominium resorts. Since then, we have grown to become the country's second largest independent hospitality management company with more than 7,500 employees, over 7,000 guest rooms, and more than $1.5 billion in assets under management. We are a subsidiary of Los Angeles-based Lowe Enterprises, a privately-held, national real estate organization active in commercial and hospitality property investment, management, and development. Since its inception, Lowe has been responsible for more than $6 billion in prominent real estate assets nationwide. Destination Hotels & Resorts is unique in the lodging industry in that our primary mission is to create value for guests, investors, and associates in each of our hotels and resorts. We do this by developing an innovative, customized business and service plan for each property we manage and combining it with the sales, marketing, and operating resources of a company many times our size. This lodging industry expertise, together with the real estate savvy of Lowe, has allowed us to bring a different perspective to the hotel management business. Our Culture: The Estancia La Jolla Hotel & Spa fosters a creative, entrepreneurial and energetic work environment where people come to work and have fun. We value passionate people who love to be challenged and desire the freedom to contribute to the overall success of the organization. Your role will be integral to the success of our company. We strive to create a work place culture that values family, work life balance and community. We help develop our associates and provide support for them to grow their careers with DH&R. We are located in the beautiful city of La Jolla. We promote a great work environment, our associates are extremely proud to work here and of what we have accomplished! Essential Functions: Ensure that vendor invoices received in Accounts Payable are legitimate obligations of the Property and are paid in a timely manner. Verify invoices by reviewing for correct vendor number, general ledger code, dollar amount, purchase order, and manager’s signature. Input invoices into accounting system. Set up and update vendor files in computer. Print Control Group Logs making sure voucher, void and payment totals are the same as those that are posted. Key payroll garnishments and match to checks prior to turning over to payroll. Run Forecast Report for approval prior to check run. Assemble checks with supporting documentation. Have all checks over $10,000 signed by appropriate individuals. Disburse checks to appropriate vendor or department. File vendor check with backup invoices. Create check registers. Maintain monthly books for Control Group Registers, Check Registers and Monthly Reconciliation. Maintain and operate check sealer. If check has backup or more than one page, type envelopes. Postage meter – maintain funds and run check through postage meter. Open and distribute accounts payable mail. Review and research vendor statements for past due balances and open credits. Research and resolve vendor challenges. Audit petty cash reimbursement requests received from outlets and resort prior to check run. Prepare journal entries for accrual process at month end. Reconciliation of Open Payables report to Trade Accounts Payable General Ledger account. Update 1099 information and process 1099’s at year end. General Cashiering SUPPORTIVE FUNCTIONS: In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the resort. • Assist with storage as needed. • Other duties as assigned by supervisor or manager when requested. • Assist General Ledger function by preparing journal entries. SPECIFIC JOB KNOWLEDGE, SKILL & ABILITY: The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. • Treat each guest with respect and professionalism. Individuals must posses and demonstrate the ability to interact with all guests, internal and external, effectively with tact and diplomacy in line with property's service standards. • Ability to communicate in English effectively, both verbally and in writing with vendors and fellow team members. • Ability to follow instructions and meet deadlines. • Ability to read English and perform simple math. • Ability to use the ten key. Data entry speed and accuracy is extremely important. • Ability to access and accurately input information using a windows based system. Knowledge of Excel necessary. |
| Position Requirements: |
| QUALIFICATION STANDARDS: EDUCATION: Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge, skills and abilities. High school diploma preferred. EXPERIENCE: Skill in the use of 10-key calculator, by touch. Prior accounts payable experience required. Need general knowledge of Windows environment. Moderate knowledge of Excel is necessary. APPEARANCE: Highly professional appearance while maintaining a neat, clean and well-groomed appearance (specific standards available) |
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